How to Spend Less Than 10 Minutes a Day in Your Inbox
There are few things I see as much as I see people stress about their inbox. I mean, I get it. Most of us are one person shows and it feels like such an important thing to stay on top of.
The problem is that there's a huge lack of routine involved with email and it can seem hard to ensure that you're not spending your whole day checking it and ensuring that it doesn't get out of control.
But truthfully, you have control of it. And you can maintain it in just a few minutes a day. Isn't that liberating?
This week, we had the privilege of having the fabulous Jordan Gill provide a video tutorial on how to manage your inbox in 10 minutes a day. If you haven't watched the video yet, take 5 minutes to tune in. Or keep reading for this week's quick & dirty.
If you're using GSuite or Gmail, you have access to this amazing function called Aliases. This allows you to create specific email addresses for specific things in order to create more organization within your inbox.
For example, Jordan has an email specifically for clients, for payment and more, which automatically will allow for easier organization without having the huge price tag of creating a separate email for everything you have. Instead, it all ends up in the same inbox, just with better labeling!
Use Labels and Filtering.
This is such a great way to lower your stress level in your inbox. How many emails do you get that don't necessarily require your attention? Like payment notifications. Or weekly updates? Those types of emails fill up an inbox easily and can make it disorganized.
Use your email providers built-in label and filtering system to create automated breakdowns. Have all of your payment notifications put in a specific folder. Have your system update emails go to another. And deal with those when needed.
This ensures that only the most important emails end up in your actual inbox!
Use Canned Responses.
Now before you freak out, this is a huge time saver and totally doesn't detract from the client experience.
Chances are you get the same questions over and over again. And having to write the same response is time-consuming. Instead, created canned responses that you can copy and paste to save you time.
You can still personalize your canned response emails by adding an intro sentence and a custom sign off, thus ensuring that you don't lose any quality in the mix. Instead, you'll have an easier time responding quickly, which is greatly appreciated by your client base.
A huge thank you to Jordan Gill of The Kolada Group for this incredible information! Be sure to visit her on the web so you can learn more about this powerhouse entrepreneur!